Privacy notice

English on Holiday summer camp – application and participation

1. Data controller

Under the Turkish Personal Data Protection Law No. 6698 (“KVKK”), your personal data is processed by Vira Global (“English on Holiday”) as data controller, as described in this notice.

Address: Şarampol Cad. Karadeniz İşhanı Kat 1 No 108, Muratpaşa, Antalya, Türkiye
Email: info@englishonholiday.com
Phone: +90 242 243 66 78

This notice covers the personal data of the child applying for the camp and of their parent or legal guardian. For children under 18, the parent or legal guardian makes the application and exercises the rights in this notice.

2. What personal data we process

• The child’s identity: name, date of birth, gender, nationality
• Languages: languages spoken, level of English
• Camp details: arrival date, length of stay, room-mate wishes
• Health information (special-category data): allergies, diet, medication and any other health information you give us
• Activity safety: whether the child can swim
• Parent details: name, phone / WhatsApp number, email address, country and city
• Images: only with your consent, photos and videos in which your child can be recognised
• Other: how you heard about us, our correspondence with you; once the booking is confirmed, payment and invoice details

3. Why we process it

• To receive and assess your application and to contact you
• To make and carry out the camp agreement: accommodation, room and group planning by age and English level, organising lessons, activities and excursions
• To protect your child’s health and safety: sharing allergy and diet information with the kitchen, planning water activities safely, getting medical help when needed
• For payments, invoicing and accounting, and to meet our legal obligations
• To protect our rights in case of a dispute
• Only with your consent: to show the camp with photos and videos on our website and social media

4. Legal grounds

We rely on the following grounds of KVKK articles 5, 6 and 9:

• Necessary to make or perform a contract (art. 5/2-c)
• Necessary to meet our legal obligations (art. 5/2-ç), for example tax and accounting rules
• Necessary to establish, exercise or protect a right (art. 5/2-e)
• Necessary for our legitimate interest, provided it does not harm your fundamental rights and freedoms (art. 5/2-f), for example keeping records of applications
• In an emergency, necessary to protect the life or physical safety of a person who cannot give consent (art. 5/2-b, art. 6/3-b)
• Your explicit consent (art. 5/1, art. 6, art. 9): for health information, for photos and videos used to show the camp, and for storing data abroad

5. Who we share it with

Only for the purposes above and only as far as needed:

• Partners who help us run the camp: the accommodation, catering, transport and excursion companies, and activity providers (for example horse riding and water sports)
• Medical services in an emergency
• Public authorities (for example the tax office), only when the law requires it
• Our accountants and legal advisers

Transfers abroad: the application form is collected with Google Forms and stored on Google’s servers outside Türkiye. If you write to us on WhatsApp, the messages pass through WhatsApp (Meta) servers abroad. The countries where these servers are located may not offer the same level of data protection as Türkiye, and authorities there may be able to access the data. We transfer your data abroad only with your explicit consent, which you give on the application form (KVKK art. 9).

6. How we collect it

We collect your personal data through the application form on our website, WhatsApp, email, phone and in person, electronically or on paper, by automated means or by non-automated means as part of a filing system.

7. How long we keep it

• Applications that do not become a booking: kept for 6 months after the application, then deleted.
• Records of children who attended: kept for 6 months after the end of the camp, then deleted or anonymised.
• Invoices and accounting records: kept for the period required by tax law.
• Photos and videos used to show the camp: used until you withdraw your consent.

8. Your rights (KVKK art. 11)

You can ask us:

• whether we process your personal data
• for information about that processing
• for what purpose we process it and whether we use it accordingly
• which third parties in Türkiye or abroad we have shared it with
• to correct incomplete or wrong data
• to delete or destroy it under the conditions of KVKK article 7
• to inform the third parties we shared it with about a correction, deletion or destruction
• to object to a result against you that comes only from automated analysis
• for compensation if you suffer damage from unlawful processing

You can withdraw your explicit consent at any time. This does not affect processing done before you withdrew it.

9. How to contact us about your data

In line with the Communiqué on the Procedures and Principles of Application to the Data Controller, send your request in writing with proof of identity to our address above, or from the email address you gave us before and that is in our records, to info@englishonholiday.com.

We answer within 30 days at the latest, free of charge. If answering involves an extra cost, we may charge the fee set by the Personal Data Protection Board.

Last updated: November 2026